The KIT application portal is more complicated for non-German users, especially if you're not used to the German education system. Due to popular demand this walkthrough will take you through the portal step by step: Application portal guide.
International Student Helpdesk
From application and enrolment to everyday life in Germany
Kay Dittner
Contents
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About this Helpdesk
This helpdesk is a practical collection of advice and information for international students at KIT. It continues to grow from the questions, experiences, and challenges shared by international students. The helpdesk is continuously updated and maintained by Kay at the BGU Department.
All links open in separate tabs. Use the arrow in the bottom-right corner to quickly return to the menu.
I've been admitted - what's next?
These are the steps in the KIT-application portal
Accept your study place in the application portal!
This comes at no cost. Once you accept your study place in the portal and start the enrolment process, you secure your place at KIT. More options open up and you can push your deadlines back a few weeks, making it easier if you arrive a little late.
First of all, of course, log in to the application portal and choose the admission you want to start with. Then request to be enrolled by clicking 
and a pop-up will appear asking you to accept. Your portal status changes to enrolment started. Again: this comes at no cost and no obligation to continue with the enrolment!
Next step in the portal: the right documents
The portal will ask you for
- health insurance. Choose exempt, no matter whether you are indeed exempt, have just signed a contract with a public insurance company or already have an insurance. The status will be updated in another system once you're finally enrolled. For more on this see the part on health insurance below.
- your de-registration certificate: This is only for those who have been registered at any German university before. For most internationals, your de-registration certificate is your bachelor certificate. Look at it like this: KIT needs to see that you aren't studying in another uni in Germany, so they ask for a de-registration certificate. That doesn't apply to students coming from abroad but the enrolment system asks for it anyway. So as a workaround, international students simply upload their bachelor certificate that they already uploaded for the application.
- any language certificates that are still missing
- the M10 exemption - something the public health insurer sends straight to KIT = nothing you have to upload yourself
- the enrolment form: follow the instructions in the portal to upload it. If you don't live in Germany yet, leave the address lines blank. You change your address in the Campus Management System later when you're enrolled and have moved here.
- proof that you've paid the semester and study fee. This can be a copy/scan of your bank transfer slip. The actual payment cannot be confirmed by KIT - even if a visa office asks for it. This is also stated in one of the letters in your admission portal, just in case the visa office insists on written confirmation. The most important things for the bank transfer are:
- Please make sure your reference number is exactly the one mentioned in the admission letter! Do not add any extra information. If the bank insists on adding any information, please add it after the number.
- Make sure the amount transferred has bank charges included! Ask your bank about which bank charges they expect on both sides. The full sum must be paid to be enrolled. For example: Imagine the bank takes €10 per international bank transfer. KIT will say the €10 are missing and you'll have to pay €10 again to pay the extra €10.
- What about SEPA? You can only use a "SEPA-Mandat" if you already have a bank account in Germany/Europe. You can sort that out when you're here.
- Beware of the time an international bank transfer takes - you can only be enrolled if you have transferred the fee to the KIT account before the deadline.
- other missing documents that weren't needed for the admission but are necessary for enrolment. This depends on what the enrolment regulations are for your study programme. For example, this could be a language certificate. Your admission letter will state what you need to provide, too.
Next step in the portal: Submit your enrolment application
If you have uploaded all the documents it is very important that you click 
that appears in the top line of the portal. If you still don't see the 'submit' button, try clicking in any part of the enrolment page then go to 'final' in the left hand menu. The 'submit' button should appear at the top or the bottom of the page. Submitting the enrolment application means that the officers in the International Students Office can check everything.
Your status should then change to enrolment submitted. You're still not enrolled though!
Next step in the portal: your enrolment documents are screened
This happens in the next days/weeks and only if you submitted the enrolment application! You will get feedback in the portal if anything is missing or wrong. Depending on the outcome, your status will turn to enrolment incomplete if something needs attending to on your side (you'll get an email as usual for status changes) or enrolment complete if all documents are ok. If it's complete then all you need to do is wait to be enrolled. At this point you are still not enrolled.
Next step in the portal: a clerk/officer enrols you.
After one last administrative step your status changes to 'enrolled'.
Download all documents in your application portal, including the new one for enrolment, and cross over to the Campus Management Portal.
You now have full access to the Campus Management System which provides you with new documents to download, including the official enrolment certificate that you will need for student tickets, insurances, administration, etc.
Your visa
First things first: the visa procedure
From recent experience, the first major hurdle is usually the visa process. The process can take quite some time – and for some of you, much longer than expected. So please start your visa application as soon as you receive your admission letter!
The visa can only be applied for online, either via the Consular Services Portal of the Federal Foreign Office or the digital platform Visaflow. The code for KIT is KIT25.
Important hints:
Be very precise when completing forms: make sure your name is written exactly as it appears in your passport, and always double-check numbers, dates and other personal details.
Example: Say your given names are Apple Lemon and your surname is Basket. In some Indian documents, your name may appear as B Apple Lemon or Apple Lemon B, where B is only the initial of your surname. But your passport must show your full name, so your passport name becomes Apple Lemon Basket.
Once your passport has been issued, always use your full passport name and avoid initials in international documents and applications. This applies to APS, uni-assist, university applications, visa applications, blocked accounts, bank accounts, insurance policies, residence permits, and all other official records.
Choose an email address that you will continue to have access to throughout the entire application process and during your move to Germany.
Prepare thoroughly for your visa interview.
The visa officer will want to understand your study plans and ensure that you have a coherent reason for studying in Germany. You will likely be asked why you chose Germany, why you selected KIT and your specific degree programme, what Bachelor's degree or previous qualifications you have, and what your plans are after graduation. You should therefore have at least a basic understanding of Germany, Karlsruhe, KIT, and your study programme.
If you are unable to answer simple questions about your academic background, study plans, or future goals, the visa officer may question whether your primary intention is to study in Germany, which could negatively affect your visa application.
If your degree programme is taught in English, the visa interview will most likely be conducted in English as well. In this case, you are generally not expected to answer questions in German.
If you are asked to name a contact person at KIT, you can mention Mr. Straube, Head of the International Students Office at KIT. Details (address, phone number, email) are at the top right-hand corner of your admission letter.
Struggling with Overbooked Visa Offices?
Please note: This service is only available to international students in the BGU department
Some of you may face delays due to heavily booked visa offices worldwide.
My offer: I can try to intervene with the visa office at your embassy if you allow me to forward your key details: Your visa reference number and your passport number - for data protection reasons, I need your written consent (e.g., by email) before doing this.
Controversial issue: Double study fees required by some visa offices
The visa offices often require proof of funds for a full year and you might need to pay study fees for two semesters instead of one. Your KIT admission letter only requests payment for one semester and cannot handle the double payment. Unfortunately, we cannot influence how the visa offices interpret the law – I’ve tried several times. You must follow their instructions, as they are the authority issuing your visa. One solution could be to show that you have the funds for this second semester by adding the €1,500 for the second semester to your Blocked Account as this counts towards being able to have the funds for living expenses plus the study fees for one year.
Passport validity
Before travelling outside your home country, please check the validity of your passport. Renewing your passport before departure can save you significant time, effort and additional costs later. If your passport is due to expire within the next 2–3 years, we strongly recommend renewing it before you leave your home country.
Important information for APS applicants: If you receive a new passport after completing the APS process, you must inform the APS office to update your passport details before booking your visa appointment. Your passport number must be consistent across your APS certificate and your visa application. If they do not match, your visa application may be delayed or rejected.
To update your passport information, send an email to your APS office (e.g. info ∂does-not-exist.aps-india de for India) and use the subject line “Digzert Mistake (Request to Update Passport Information in APS Certificate)” and provide your new passport number. Once the APS confirms the update, you can proceed to book your visa appointment using your new passport details.
Your visa is issued for a different university
In most cases, it is acceptable to enter Germany with a student visa that lists a different university than the one you ultimately plan to attend.
Example: You apply to several universities, receive admission from RWTH Aachen, and apply for your visa. Later, you receive an admission from KIT, but your visa still mentions RWTH. This is generally not a problem if both admissions are for recognised study programmes and your visa clearly states that it was issued for study purposes (§16b).
Timeline after submitting your visa application
Once your visa application leaves the embassy or consulate, a so-called 'Schweigefrist' ('period of no objection') applies. Normally, the visa is issued after approx. three weeks and two days, provided no objection has been raised by the local immigration office in Karlsruhe. Use this time to make sure everything else is ready for your arrival.
Remember: Keep your contact details up to date. Some applicants missed calls when their visa was ready because they had changed their phone number or weren’t checking their phone and email.
If you want legal certainty regarding the details, the Federal Ministry of Justice provides an English version of the "Act on the Residence, Economic Activity and Integration of Foreigners in the Federal Territory (Residence Act)".
Language certificates
If your study programme at KIT requires a language certificate, you must provide proof when enrolling. Any outstanding enrolment requirements are listed in your admission letter. Please read this document carefully, as it is the legally binding basis for your admission and enrolment conditions. A language certificate may also be required for your visa application. If your admission letter does not explicitly confirm that your language qualification has already been accepted, the embassy or consulate may ask you to provide additional proof.
If you still need to submit a language certificate, do not leave the test until the last minute. If the admission regulations require a TOEFL 90 points (= new 4.5), then 88 (= new 4.0) is not enough. The same applies to IELTS: if even one section is below the required score, the certificate cannot be accepted. There is no tolerance range.
The admission regulations of your study programme specify which language certificates are accepted. Please also check carefully whether a Medium of Instruction (MOI) certificate is accepted. For most study programmes at KIT, an MOI certificate is not sufficient.
For example, Water Science and Engineering needs either: TOEFL 90 (new: 4.5), IELTS at least 6.5, no section below 5.5, CAE, CPE, UNIcert min.II, PTE Academic min. 58.5 overall with 56.8 in listening, 60.6 in reading, 53.5 in speaking, 74.1 in writing.
Important Points:
- You cannot submit language test results after enrolment.
- Test appointments may be fully booked weeks in advance.
- Depending on the provider, official results may take several weeks to be issued.
- Online versions of recognised tests are often faster, with results sometimes available within a few days.
Experience shows: Don’t underestimate the timeline for the language certificate!
Why This Matters
Without enrolment, you will not receive full student status at KIT. This means you will not be able to access important university services, including the campus management system, course registration, lecture materials and other student services.
In addition, many student benefits depend on successful enrolment, including eligibility for student housing, reduced public transport fares and student prices in the dining halls.
If you are already in Germany on a student visa but cannot enrol because a required language certificate is missing, you may also experience problems with your residence status and will need to contact the relevant immigration authorities
Health insurance
In short: Every student enrolling at a German university must provide proof of health insurance from a German public provider. This confirmation is a required part of the enrolment process.
Technical description: "Based on the Student Health Insurance Notification Ordinance (SKV-MV), every applicant enrolling at the Karlsruhe Institute of Technology must provide proof of health insurance or an exemption from compulsory insurance. Please note that before enrolling, you must decide on the type of health insurance (private or public/statutory)."
The legal side in short: your health insurance must be verified by a German public health insurer. If your current health insurance provides the same level of coverage as German statutory health insurance, a German public health insurer can issue a confirmation of exemption from compulsory health insurance on your behalf. This procedure is mandatory under the federal Student Health Insurance Notification Ordinance (SK-VMV).
The best explanation with all the up-to-date details is available on this linked page of our International Students Office.
Important: Be aware that public health insurance providers are legally obliged to insure you from the date of your enrolment as a student, not just from the date you arrive here. If you arrive after the semester has started, you will still be charged retroactively for the period since your enrolment. This means that you may have to pay insurance contributions for all previous months of the semester, even if you were not yet in Germany. Consider this in your initial costs when coming to Germany!
Your steps:
If you still have to confirm your health insurance status with a public German health insurance provider:
- In the enrolment process, choose "exempt" as your insurance status.
- Contact a public German health insurer. Many have English websites and chat options to guide you through the online process. Some also have local offices here in Karlsruhe near the campus - very useful if something goes wrong or you need personal advice. This web page lists all public health insurers in Germany.
- The insurer will send a digital so-called "M10-certificate" to KIT to prove you are insured. You will not receive a copy of the M10, but you should get a statement from the insurer.
- You can update your insurance information (e.g. your address) later once your coverage is finalised. Don’t worry - your study place is already secured since you’ve started the enrolment process.
- If an insurer asks for KIT’s Absendernummer or Hochschulnummer, it is: H0 00 00 63 (the zeros are digits).
If you already have German statutory health insurance: Enter your insurance details in the application/enrolment portal. Your health insurance provider must send an M10 notification to KIT. This is a standard digital confirmation sent directly by the insurance company. You yourself do not get the M-10 notification, but you should get a statement from the insurer.
If you're from an EU country or Switzerland you can use your European Health Insurance Card (EHIC). Send a copy of your EHIC and your KIT admission letter to a German public health insurer. They will verify your coverage and send the required M10 notification to KIT.
You can read more about this on the service pages of the Federal Ministry of Health.
Insurances
Private Liability Insurance
Having liability insurance is really important while you're studying in Germany. You can either bring one from your home country - just make sure it's valid here - or take out a German policy. This type of insurance covers costs if you accidentally injure someone or damage their property. The amount of coverage you choose affects the price: the more it covers, the higher the yearly fee.
Students from European countries usually have insurance that’s already valid in Germany.
Household / Property Insurance
This type of insurance protects your belongings against damage caused by natural events like storms, fire, or explosions, as well as theft, burglary, or vandalism. You can also add bicycle theft protection for an extra fee. However, this insurance is probably only available for entire apartments—not for single rooms. The cost depends on the size and location of your flat. Many landlords will expect you to have this insurance, even if they don’t mention it directly. If you're under 26, you might be able to get a discounted student rate.
Accident Insurance
As a student enrolled at a German university, you're automatically covered by the state accident insurance for any accidents that happen during your studies. So in most cases, you don’t need to take out extra accident insurance.
In Germany, employers are required to insure their employees against work-related accidents. Whether you want additional private accident insurance for your free time is up to you—it’s a personal choice.
What can you do in the meantime?
Accept your study place!
This step is free of charge. Once you start the enrolment process, your place at KIT is secured. You’ll also gain more flexibility: deadlines can be extended by a few weeks, which is helpful if you arrive a little later than planned.
Enrolment before visa approval - Please read carefully
You may enrol before your visa is issued, but only do so if you are confident your visa is nearly approved. Enrolment requires payment of the €1,700 study fee, and if visa delays cause you to arrive very late, you risk missing most lectures and losing the semester financially, as courses are rarely offered online. The safest time to enrol is after your visa appointment, when fingerprints and photo have been taken and the visa office indicates only a short wait remains. Balance this with KIT deadlines = enrol when your visa seems secured, but not too late.
Checklist
The KIT-International Students Office provides an excellent checklist of everything you need to enrol. They also offer plenty of other useful advice online—hopefully you’ve already explored some of it, for example the preparation page.To access it, go to the KIT International Office website https://www.intl.kit.edu/english/index.php, then use the top menu:
Incoming Students → Degree-Seeking → Prior to Studies → Enrolment.
Top tip: This checklist with 12 to-dos is available as a handy PDF—perfect for guiding you through your preparations
Accommodation
Finding a place
Try to arrange accommodation before arriving in Karlsruhe. Hotels and short-term apartments are very expensive if you need somewhere to stay at short notice. Apply early for housing through Studierendenwerk - they run the larger student dormitories in Karlsruhe. Be aware that those dorms have longer waiting lists - long as in 3-6 months.
The second best option is their list of private housing offers. These private listings mainly feature local places within a reasonable distance around Karlsruhe and are updated daily. So keep your eyes on this list over several weeks and keep trying!
Here's a list with abbreviations used in housing ads that should help you understand them.
Other dorms in Karlsruhe that you have to apply to separately; some need your enrolment certificate:
- Augustin-Bea-Haus (ABH) and Reinhold-Schneider-Haus (RSH)
- Insterburg
- Hans-Dickmann-Kolleg - HaDiKo
- Domus7
- Hermann-Ehlers-Kolleg - HEK
- Hans-Freudenberg-Kolleg - HFK
- Hans-Wolfgang-Heidland-Haus
- Evangelisches Studentinnen-Wohnheim (ladies only!)
- Kolleg am Ring - KaR
- The House of CO Karlsruhe
- O11 dorm
- International Department Hostel
- Familienheim Karlsruhe eG
Two other private portals are:
-
https://housinganywhere.com/de/ (was: studenten-wg.de)
Tips for accommodation
WG (Wohngemeinschaft) = shared accommodation (similar to HMO)
Shared apartments are often the cheaper way to live as student. Depending on room size & shared space they can be as cheap as a dorm. Like rooms in a dorm, it may involve compromises in privacy, personal space and convenience but can significantly lower rental costs. Plus it's often quieter and not as busy as a huge dorm. And it's for those reasons that if an existing WG is looking for a new room mate, they'll want to interview you first to see who they're potentially going to let live with them.
Commuting - cheaper rent outside Karlsruhe
Remember, Karlsruhe has an excellent tram and bus network with good connections to surrounding areas. Commuting for twenty to fifty minutes is not unusual if you choose a cheaper room on the outskirts or in the catchment area of Karlsruhe. → See the section further down on Travelling and check the KVV map to get an idea of how far outside Karlsruhe you can look. Anywhere within the wider Karlsruhe district is connected to the city. Here's a map of the district of Karlsruhe for reference.
Also consider the possibilities of getting JugendBW-Deutschlandticket: this allows commuting from places such as Pforzheim, Baden-Baden, Rastatt, Bruchsal, Vaihingen(Enz), or anywhere along the local train lines (REx, IREx, MEXx) to Karlsruhe.
On popular request, here are the names of towns in the surrounding area that have a tram or train line into Karlsruhe:
Southwest: Forchheim, Mörsch, Rheinstetten, Durmersheim, Bietigheim, Ötigheim, Rastatt
South: Ettlingen, Bruchhausen, Malsch, Muggensturm, Rastatt, Baden-Baden
Southeast: Ettlingen, Waldbronn, Karlsbad, Spielberg, Ittersbach
East: Grötzingen, Pfinztal, Söllingen, Berghausen, Kleinsteinbach, Wilferdingen-Singen (Pforzheim is outside the KVV-semester ticket but OK for D-ticket)
Northeast: Jöhlingen, Wössingen, Bretten, Weingarten, Untergrombach, Bruchsal, Ubstadt-Weiher
North: Blankenloch-Büchig, Stutensee, Friedrichstal, Spöck; Eggenstein, Leopoldshafen, Hochstetten
West: Wörth, Germersheim
Sublet / temporary accomodation = Untermiete / Zwischenmiete
If someone offers you a room for one to three or four months, then it's mainly because they're on leave or on a semester abroad. This sounds ok at first but there are boundary conditions you must consider for your own sake:
- make sure that the sublet is known to the landlord/lady and that they have approved of it.
- you will probably not get a Wohnungsgeberbescheinigung (certification from your landlord that you live there) to register with the town
- If you 'only' have a temporary accommodation, you cannot register with the town (Bürgerbüro). Wait till you have a permanent place where the landlord/-lady can provide you with a Wohnungsgeberbescheinigung for registration. Once you move into that place you have two weeks to register.
TIP: If you have problems finding an appointment in a Bürgerbüro/citizens' office (you book appointments online - see the International Students office's 12-To-Dos-List) then try one of the many other Bürgerbüros around Karlsruhe. It doesn't have to be the closest one.
Beware of scams
Finding accommodation from abroad can be challenging, and unfortunately scams are common. Here are typical warning signs to look out for:
- Pressure tactics or unusual payment requests: be careful if you are asked to transfer the Kaution (deposit) and the first month’s rent before you have even seen the room. A deposit alone is normal, but only after you have verified the offer and received a contract.
You'll have no proof if you've paid in cash and never send money via PayPal Friends&Family, Skrill, Crypto, MoneyGram or a bank account outside the country you are moving to. These methods are irreversible and a pretty good sign of a scam. - Inconsistencies in the offer: a price that seems too good to be true, no option for an in-person viewing, or poor-quality listings, e.g. only exterior photos or only pictures of the room but never of the building.
So check the address on Google maps and streetview if possible. Does the place exist? Does it look like someone can live there or is it an industrial estate? Does the building or road even exist? And reverse-search the photos to see if they have appear in other listings. - Vague or avoidant communication: ask specific questions, such as: "How long has the room been vacant?", "Is registration possible (Anmeldung)?". Scammers usually avoid details or become impatient.
- Red flags: be cautious if you see: generic email accounts, e.g. "rentalagency123@gmail.."; long emotional explanations ("I suddenly moved abroad", "My daughter is sick", "I can't show you the room because I'm travelling/abroad..."); poor grammar or copy-paste replies.
- New red flag: take a closer look at the photos provided: is this AI-generated? Are there inconsistencies typically found in AI-generated content?
So always verify the property and landlord and insist on a formal lease with a contract. And only pay through secure methods. If you are unsure whether an offer is legitimate, contact me (see end of page) or ask someone experienced for advice.
Mieterselbstauskunft
Some landlords may request a "Mieterselbstauskunft" - a tenant self-disclosure form where prospective tenants provide personal and financial details. It helps landlords choose between applicants, but its use is strictly regulated by German law and the GDPR (General Data Protection Regulation). Here’s what you need to know: (source)
Landlords are not allowed to ask for a self-disclosure before a viewing.
- Before the viewing: they can only ask for contact details
- After you express serious interest (verbally or in writing), the landlord may request you to fill in the form.
- Documents such as credit reports (e.g. SCHUFA), proof of income, or debt clearance certificates can only be requested just before signing the lease
Some questions are not allowed, such as: your nationality or ethnicity; your religion, political views, or club memberships; your criminal record; your health conditions; your family planning (e.g. pregnancy); your lifestyle habits (e.g. partying).
Refusing to complete the form may reduce your chances of getting the apartment. If you lie on a permitted question, the landlord may cancel the lease. However, you cannot be forced to complete the form or provide financial documents. Make sure the landlord uses a professionally created template that complies with current laws - these are available online and are useful for comparing what you're asked to disclose.
If all else fails
If you find yourself without anywhere to stay at the very start of the semester, the AStA and Studierendenwerk offer what is called a 'Notunterkunft', an emergency shelter. This is essentially a large sports hall with camp beds, and you need to bring your own sleeping bag and sleeping mat. Check their web page for full details. IMPORTANT: This is only offered at the very beginning of the semester and only for a couple of weeks !
Otherwise you'll need a hostel room which will cost you around €35-€45 per night (hostel or youth hostel). Hotels cost considerably more, depending on whether there's a big conference/convention/event on in town (between €55 and €250 per night). Surrounding commute-friendly towns around have similar prices.
Costs
Fees for non-EU citizens at KIT
*based on the winter semester 2026-2027
Each semester, non-EU students pay a study fee of €1,500 plus a semester fee of currently €184. The semester fee covers administration costs, services provided by the Studierendenwerk (such as dining halls and cafeterias, student housing, and counselling), and the student union (counselling, student tariffs for tickets, student representation at KIT, etc.).
Altogether, this amounts to roughly €1,700 per semester.
For a typical Master’s program lasting at least four semesters, the total tuition and semester fees add up to about €6,800.
In addition, visa requirements state that you must open a Blocked Account with €11,904. This account allows a maximum monthly withdrawal of €992 and serves as proof of the minimum living cost for one year. Since most Master’s programs take two years, you should plan in the fees for the second year, approximately €24,000 for living expenses, as your visa extension will probably required another €11904 in a Blocked Account. The max €952 from your Blocked Account per month will likely just about cover your basic needs, so it’s wise to budget extra for travel, excursions, moving and unexpected costs. Relying solely on the initial blocked account amount is risky.
Summed up, the total cost for a Master’s degree (four semesters) comes to a minimum(!) of €31,000. A Bachelor’s degree (six semesters) would amount to a minimum of €46,000. It’s also a good idea to plan for an additional semester or two in case of normal delays.
Note: The semester fee may vary slightly each term, while the €1,500 tuition fee remains constant. For detailed information, visit this page at the International Students Office and see the section on “Financing Your Studies” further down this page.
Average cost of living
|
Semester fees |
see above |
|
Rent (room in a shared apartment) |
€345 – €750 per month |
|
Food and groceries |
€200 – €300 per month |
|
Phone contract / prepaid SIM card |
€10 – €30 per month |
|
Public transport |
max €45 per month (Deutschlandticket-JugendBW - see 'travelling' below for details) |
|
Radio + TV licence fee * |
€18,36 per month |
|
If applicable, statutory health insurance |
around €150 per month |
|
Learning material |
€60 per month |
The estimated cost of living is somewhere between €900 and €1300 per month - the minimum (!) being close to the amount allowed out of the blocked account.
! Additional costs on arrival !
Please do not underestimate the amount of money you may need during your first weeks in Germany. Even if you have a blocked account, you should make sure that you have access to additional funds when you arrive.
Travelling to Karlsruhe
Karlsruhe does not have a major international airport. Even if your flight arrives at Karlsruhe/Baden-Baden Airport (FKB), you will still need to travel approximately 40 km to Karlsruhe. Many international students arrive via Frankfurt Airport (FRA) or Stuttgart Airport (STR) and then continue their journey by train or bus. Be sure to budget for these additional travel costs.
Accommodation costs
Most accommodation providers will require an initial payment shortly after your arrival. This may include a security deposit (Kaution) and the first month's rent.
Health insurance payments
Be aware that German public health insurance is generally effective from the date of your enrolment, not from the date of your arrival in Germany. If you arrive several weeks after the semester begins, you may still have to pay insurance contributions retroactively for the period since your enrolment. As a result, some students have to pay two or more months of health insurance contributions within a short period after arriving.
Access to money
It can take time to open a German bank account, activate your blocked account, receive your first blocked-account payment and process administrative paperwork. For this reason, you should ensure that you have enough readily available funds to cover your first weeks in Germany without relying on immediate access to your blocked-account payments.
|
Airport transfer |
Frankfurt -> Karlsruhe by train: €22 - €42 Stuttgart -> Karlsruhe by train: €18 - €27 |
|
Hostel / hotel |
min. €40 - €75 per night(!) |
|
Deposit for a room/apartment (rental) |
approx. 1-3 months' rent |
|
Public transport |
€5 - €14 per day till you get a monthly/semester/D ticket (see: 'Travelling' further down) |
|
Potential further costs |
approx. €100 for additional room furnishings and bedding (e.g. mattress covers, bed linen, duvet, pillow). Most student dorms are already furnished. |
| Health insurance | about €140-160 |
* Radio + TV License Fee (Rundfunkbeitrag)
In Germany, everyone who registers a place of residence must pay the radio and TV license fee, called the Rundfunkbeitrag. This also applies to international students. It costs €18.36 per month and you will receive a letter to your registered address within a few weeks of registering. It is important to respond and pay on time. Do yourself a favour and do not shrug it off and delay the payment.
The fee is mandatory, even if you do not own or use a TV or radio. It helps fund public broadcasting services in Germany, which provide independent news, educational content, and entertainment on TV, radio, and online.
If you live in a shared flat, only one fee is required per household. Flatmates usually share the cost.
Cash declaration
Please note the maximum amount of cash that can be brought into Germany. If you exceed this limit, i.e. bring more cash, you must declare your amount to customs!
Financing your studies
Scholarships & grants
KIT Career Service has a dedicated page on financial aid, including a list of foundations and organisations that offer grants in the form of individual scholarships. There are also ecclesiastical and party-affiliated foundations in Germany and the EU that provide scholarships. A search for “Stiftung” and “Stipendium” will help.
In addition, global organisations such as the World Bank, the UN and its subdivisions, and other international institutions offer funding opportunities.
Career start BW provides information on studying in the federal state Baden-Württemberg (hence the "BW") and the DAAD (German Academic Exchange Service) offers a neat and extensive database with all scholarships related with Germany.
Working while studying
For many students, the monthly blocked account allowance alone (~€950) may not be sufficient to comfortably cover all expenses, especially in larger cities. As a result, many students seek part-time jobs. While part-time work can be extremely helpful financially, it also requires time and energy. Balancing coursework, assignments, exams, and work responsibilities can become challenging. If not managed properly, this can affect academic performance and potentially extend the duration of studies. The more you extend your Masters duration, the more you will keep working part-time jobs, and renewing the blocked account.
You need to know that
- studying in Germany is not compatible with full-time employment. Therefore, please ensure that you have multiple sources of income to finance your studies.
- German language skills of at least B1/B2 are required for many jobs. The better your German, the more job opportunities you'll have. Consider taking German language courses as soon as possible. Remember: as a student at KIT you have one free KIT-language course per semester.
- Be prepared that you may not find a job immediately after arriving in Germany. Usually, it becomes easier to find a job the longer you study and the better your German becomes.
- Plan your finances for the entire study period, including a possible extra semester or two. Do not rely on "finding money later". Make sure you have a secure financial plan for the long term.
- Important: Check your visa regulations regarding permitted working hours. Your visa may include:
Study at the Karlsruhe Institute of Technology in degree programme XY. Employment of up to 120 days or 240 half-days and part-time student employment permitted. Self-employment not permitted.
If you work outside these limits, you risk fines and possible revocation of your visa.
The German Studierendenwerk has a brochure that explains the details on job regulations for international students in a handy PDF/brochure.
Finding a job
You can find HiWi (student assistant) positions in various institutes. Most institutes also have a digital bulletin board where new positions are advertised. A HiWi job can complement your studies or give you insight into new research fields at KIT. It might even lead to your thesis! KIT also has a Career Service with job offers in and around KIT. As of 1st April 2026 the hourly wage rate for HiWis is:
undergraduate student assistants: €15.20
student assistants with a Bachelor €16.09
student and graduate research assistants with a Master €21.42
Other jobs outside the uni: Please beware of jobs in, for example, delivery services, back-of-house kitchens etc. In some cases they hire through middlemen or agencies who do not offer proper contracts. This leads to illegal work (=risking your visa) and you may not get the legal minimum wage. Make sure you get a written contract and a clearly stated hourly wage. Never hand over your passport, residence permit or bank card; avoid jobs based on "tips", "per delivery" or vague promises.
Legal work protects you in Germany. If you work with a proper contract, you receive your legal rights: correct payment, accident insurance and protection in case of problems.
As of 1st January 2026, the statutory minimum wage in Germany is €13.90 per hour.
This applies to all workers aged 18+, including international students, regardless of nationality or employer location. The Federal Ministry of Labour and Social Affairs has a dedicated Q&A page on this.
Getting ready to study at KIT
Getting to know how studying works at KIT will make your start much smoother - especially if you’re new to the German university system.
Module handbooks
In this department each study programme has a module handbook that explains:
- The structure of your degree
- Courses offered and how they’re organised
- Credit points and exam registration
- When and how to shape your own study path
- Important deadlines and contact points
Tip: Start with the first few pages—they give a great overview and help you understand the basics. If something’s unclear, you’ll know who to ask.
You can find the module handbooks on the central KIT website. The SLE unit provides a full list of all study programmes. Just select your program and open the drop-down menu for the module handbook. If your program is taught in English, there will be an English version available. These handbooks are updated every semester, usually around 2-4 weeks before lectures begin, so make sure you’re using the latest version.
Campus Management System
Once you're enrolled, take some time explore the Campus Management System (CMS). Log in with your student u-account and rummage through the menus, see what you can find. The KIT computer science guys have a YouTube video that explains how the system works and how to use it for studying at KIT.
ILIAS - the digital learning platform
ILIAS is KIT’s online learning platform. Log in with your student u-account. It’s where you’ll find:
- Lecture notes and slides
- Assignments and reading materials
- Forums and announcements from your instructors
You can already check ILIAS before lectures begin to see if any materials are available for your courses.
Online Info Sessions
As mentioned earlier under What can you do in the mean time?, the International Students Office offers online sessions about
- Enrolment
- Studying at KIT
- Live Q&A meetings
These are a great way to get oriented and ask questions.
International Students Hub
The IStHub organises online sessions together with he International Students Office. They also offer on-site support and different activities - all to be found in their walk-in office on campus.
ZSB – Student Advisory Service
The ZSB (Zentrale Studienberatung) is KIT's student general support and advice office for all students. Check their website to see what’s available: https://www.sle.kit.edu/english/wirueberuns/zsb.php.
Arriving on campus
You will soon notice that almost all locations on campus—especially Campus South (CS), the main campus in town—are identified by building numbers rather than street addresses. Sometimes even lecture halls are numbered or at least have a name. The easiest way to find your way around is to ask other students nearby.
All building numbers are listed on the campus plan, and once you find the building, you will usually see a map inside showing the different lecture halls and rooms. Three-digit room numbers typically indicate the floor first.
Example:
“CS10.81, R305” means:
- Campus South
- Building 10.81 (the old Civil Engineering building at Otto-Ammann-Platz)
- Room 305 on the third floor
"Engesser" as lecture hall:
- open the campus plan and type "Engesser" in the search bar
- you'll get the choice of Friedrich-Engesser-Hörsaal (10.81), 'Hörsaal' being German for 'lecture hall'
- in building 10.81 you'll either find a sign where to find that lecture hall or ask the people in that building
When should I preferably arrive?
The academic year is divided into two semesters:
- Summer semester: April to September
- Winter semester: October to March
Technically, semesters start on 1 April and 1 October, but the lecture periods are shorter to allow time for exams, study papers, and breaks. Lectures usually begin about two weeks into the semester, and each semester starts with an orientation phase for new students.
The International Students Office, student representatives, and other units organise Welcome Days or an O-Phase (Orientierungsphase—easy enough to understand!) with guidance on studying and what to start with. This is highly recommended, so we suggest arriving in the first weeks of April or October. That way, you won’t have to dive straight into lectures without understanding the system. You will need time to adapt to university life and life in Germany.
Which leads us to the question: what happens if I arrive late? And how late is too late?
Arriving late
Don't worry if your arrival on campus is delayed, for example due to visa issues. Your situation largely depends on when you arrive during the semester. There are several phases during the semester that involve different bureaucratic steps:
At the start of the semester
The semester officially starts on 1st April for the summer semester and 1st October for the winter semester.
You are enrolled for the entire semester, regardless of your arrival date. This means you are officially a student from the start, which is important for your health insurance, public transport (student tickets), and other student benefits.
If you arrive at the beginning of the semester, you can take full advantage of the various orientation events organised by student councils, the AStA (student union), the Studierendenwerk, the KIT library, and especially the International Students Office during the first weeks before lectures begin. These events are very rarely compulsory, but the networking opportunities, practical tips, campus and city tours, and insider information you get there cannot be fully replicated online. This is an important start to your studies and will help you a lot.
At the beginning of the lecture period (2 to 3 weeks into the semester)
If you arrive shortly after lectures have started, you will dive straight into lectures and seminars. The best way to get organised is to:
- connect with fellow students as early as possible
- check ILIAS regularly for course materials and updates
- contact lecturers or their assistant
Please note that the way courses are organised can differ between institutes and lecturers, so it's important to stay proactive and informed.
In the middle of the semester
If you arrive in the middle of the lecture period, catching up becomes more challenging as many courses will already be well underway. If you know in advance that you will be delayed, contact your study programme coordinator to ask about possible online options.
At the end of the lecture period or later
If you arrive in the final weeks of lectures or after they have ended, it is usually no longer feasible to meaningfully participate in courses.
In this case, you will likely need to start from the beginning next semester. Your enrolment secures your place in the study programme. Make sure to
- contact your study programme coordinator about the the onboarding next semester.
- don't forget to re-register for the next semester (for summer term: 15th Jan - 15th Feb, for winter term: 1st July- 15th Aug)
- keep your address updated in the campus management portal.
Where to get support
At KIT, you have a great team in the International Students Office and International Student Hub to support you. At the department level here at the Department of Civil Engineering, Geo and Environmental Sciences, our office and study programme mentors are also available. Please contact these people for advice.
Required formalities with the authorities
Remember the 12 to-dos after admission of the International Students Office? You'll need that PDF now. It gives you a clear roadmap of what you must do once you are in Germany.
We have already covered some points on this page, but keep in mind:
We have already covered some points on this page, but keep in mind:
- The order matters. If you do things in the wrong sequence, you may waste time waiting at offices only to be sent away for missing documents.
- Where do you live? Are you in the city of Karlsruhe or in the surrounding area (outside the city limits)? If you live outside the city limits, the district office is responsible. If you are unsure, ask your landlord or landlady. Some larger district towns have their own offices—either a Rathaus (town hall) or a local branch. This can be an advantage because you might get an appointment faster than in Karlsruhe, or it may even be a simple walk-in procedure.
Here's a link to a map of the town of Karlsruhe with all the parts that belong to it - Stadt or Stadtkreis Karlsruhe
And here's a link to the map of the district of Karlsruhe -Landkreis Karlsruhe, with all larger towns that probably have their own town hall for registration. - Most offices have an online booking system for appointments. If you can't find an available slot for the next few weeks, try logging in between 8:00 and 9:00 in the morning—last-minute cancellations often free up appointments, giving you the chance to book one!
Moving to a new country can be exciting, but it can also be challenging at times. If you run into difficulties with your studies, paperwork, finances, accommodation, or simply adjusting to life in Germany, there is plenty of support available at KIT and in Karlsruhe.
One of the most important contact points is the International Student Hub (IStHub) at Berliner Platz (Kaiserstrasse 14), building 01.90). The team offers personal advice and can help if you feel stuck with bureaucratic procedures, residence permit issues, financial concerns, or challenges during your studies.
Another excellent resource is the International Students Office's international buddy programme run by the International Students Office. Through events such as the International Café, board game evenings and excursions, you can meet fellow students from across KIT , build a network, and learn more about student life at KIT. All of this is highly recommended! For more information, check their website and log in to their programme on ILIAS to register for the events and receive regular updates.
If you are having problems with the Bürgerbüro or Ausländerbehörde, you can go to the International Welcome Hub at KIT or AniKa. Both services provide guidance, practical support, and opportunities to connect with other students and local networks.
And of course, you are always welcome to stop by our office. Sometimes a conversation over a cup of tea is all it takes to find a solution together.
Living in Germany: What You Need to Know
Safety and emergency numbers
Call 110 for the police and 112 for an ambulance or the fire brigade.
If in doubt, remember 112 - you will be connected to the right service and guided through the next steps. I've also covered it in detail on my page for resident students.
Always carry your ID
You are expected to carry your passport (or other accepted ID) and your residence permit/visa a valid ID along with your visa at all times, especially when travelling.
Why is this important? The police can check your identity at any time - even without a specific reason. You must be able to show valid identification and residence permit / visa. And although Europe has open borders (Schengen Area), always carry your travel documents when crossing borders between countries!
⚠️ Important: Border checks within Europe have become more common – even on trains or buses. If you don’t have your documents with you, you may face problems or be denied entry / re-entry(!).
WiFi
There's the campus-wide KIT-Wi-Fi - connect with your KIT-login (uxxxx ∂does-not-exist.kit edu). You can only access certain online media in the KIT-library and KIT-internal services if you're logged into the KIT-Wifi. the SCC also has info on how to set up your devices to access KIT-WiFi.
Eduroam is available on most university campuses and many research institutions across Germany, and works with your KIT-login, too.
Karlsruhe offers free public Wi-Fi called KA-WLAN in many locations - including some trams. Register for free to use KA-sWLAN, which avoids browser logins. KA-WLAN and KA-sWLAN are available wherever you get KIT-WiFi (they share the access points).
Your KA-WLAN login also works in nearby cities like Baden-Baden, Bruchsal, and Rastatt, at RegioMove hotspots and on some KVV trams with WiFi. It also works in Mannheim and in parts of Rhineland-Palatinate (the neighbouring federal state across the Rhine to the west). More info on KA-sWLAN in English here including a detailed map with the hotspots around town.
German SIM card and phone number
Obtain a German phone number shortly after arrival. It will make communication with landlords, authorities, banks, insurance providers, and KIT much easier.
Using Your Electrical Devices in Germany
When bringing electrical devices to Germany, it’s important to know which plugs and voltage standards are used to avoid damage or safety issues:
Germany uses plug types C and F, both with two round pins. Type F also includes grounding clips. The electricity supply is 230 volts at 50 hertz, which may differ from your home country.
Before using your device, check its voltage rating - usually printed on the label or power supply. If it says “110–240V”, it’s dual voltage and works in Germany with just a plug adapter. If it only says “110V”, you’ll need a voltage converter or transformer. Converters are for short-term use (like hair dryers), while transformers are better for continuous-use devices (like laptops).
Some adapters don’t support grounding and should only be used with double-insulated devices, marked with a symbol showing a square inside a square (concentric squares).
To stay safe and avoid problems, check your devices before travelling to see whether you need just an adapter or a converter, too.
Shopping for food
Supermarkets: many of the large supermarket chains have stores throughout the district and offer cheap and good quality products, e.g. Edeka, Kaufland, Rewe. Discount stores are e.g. Aldi, Lidl, Netto, Penny. Most chains have a deli counter for fresh meats, cheese, fish, etc. In addition, there are several shops that offer organically-grown food and produce, e.g. Füllhorn, Alnatura. They almost all have the well-known brands but you can always save with their cheaper own brand/brands.
Ethnic shops from around the world are widespread, too, e.g. Asian, Arab, Turkish, etc.
There are weekly markets (Wochenmarkt) around the city and in the nearby towns where farmers sell their fresh produce. Products range from fresh fruit, vegetables, flowers, bread, meat, fish and cheese. While mostly a little bit more expensive, it's fresh from the fields and local. On some markets you'll also find trucks from nearby France and food trucks.
Shopping for beverages
Getränkemärkte (beverage stores) specialises in drinks and often offers a huge range of alcoholic and non-alcoholic beverages in crates, six-packs or individual bottles, mainly in Pfand bottles:
Deposit system "Pfand"
Many drink bottles and cans in Germany include a refundable deposit called Pfand. When you buy a drink, you pay a small extra amount (usually €0.25, sometimes less for certain glass bottles). Once empty, you can return the container to most supermarkets and receive your deposit back. Most supermarkets have a bottle return machine (Pfandautomat) near the entrance. Simply insert the empty bottles and cans, collect the receipt, and hand it to the cashier when paying for your shopping. Pfand works nationwide. You do not need to return bottles and cans in the city where you bought them. In most cases, empty Pfand containers can be returned at supermarkets throughout Germany. Larger supermarkets usually accept the widest range of bottles and cans, whereas small shops may refuse bottles or brands they do not sell.
Opening hours weekdays (Monday to Saturday)
Large supermarkets often open at 7:00, most discounters at 8:00. Closing times vary from 18:00 to 22:00, with big supermarkets open until midnight.
Then there are Spätis (from spät = late)—open after 22:00, some even 24/7. They’re not the cheapest, but useful in emergencies. Search online for “Späti Karlsruhe”—there’s even a dedicated page.
Opening hours Sunday & public holidays
On Sundays and public holidays most shops are closed. Gas/Petrol stations, the main station and some kiosks have a licence to trade after 10pm and on Sundays - however, prices there are often higher than in a normal store. Selected bakeries are open on Sundays from early morning till the afternoon for everyone who needs their typical German fresh breakfast buns & bread (Frühstücksbrötchen) and of course cake for a typical German afternoon "Kaffee & Kuchen" (coffee & cake). Make sure you know which public holidays are coming up - they vary from federal state to federal state.
Opening hours for banks & public offices
Banks and public offices usually open at 8:00 or 9:00 and close around 16:00 or 17:00.
* Wednesday afternoons: often closed.
* Friday afternoons: not ideal for contacting administrations—they are wrapping up for the week
* All offices & banks are closed on Saturday and Sunday. ATMs are available 24/7
Health and beauty stores vs. pharmacies
Health and beauty stores
Health and beauty stores = "Drogerie" offer cosmetics and household products at reasonable prices. You cannot buy painkillers or any other medical products there. These are only available over the counter in pharmacies (Apotheke) or online pharmacies (often cheaper but not instant). But you can get nutrition supplements and everyday products like soap, shampoo, make-up, cleaning agents, plasters, sun cream, etc. Opening hours for health and beauty stores are similar to those of 'normal' shops.
Pharmacies
Any medicine you need for treating illnesses is exclusively sold in pharmacies = Apotheke, identifiable by the iconic red "A" sign outside. An Apotheke is a state-licensed, pharmacist-run dispensary. It's not like a normal shop, you don't browse the products. Instead, you wait in line to be served at the counter. Most medications sit behind the counter, and the pharmacists actually consult you before you leave with anything. If a German doctors gives you a prescription ("Rezept") you take it to any Apotheke and they will either hand it to you straight away or order it and it will be there within hours as they have deliveries during the day. They will also tell you how to take the medicine and give you more advice if needed.
Unique in the EU: You cannot buy antibiotics without a prescription. This is strictly regulated. But you can get items such as paracetamol, ibuprofen, cough medicine, antacids, some antihistamines, certain ointments, first aid kits, etc. without a prescription. The pharmacists will happily advise you, sometimes with a few questions about your situation. Over-the-counter products are not covered by your public health insurance unless you have a 'Rezept'. You will have to pay a co-payment for each 'Rezept' which is currently between €5 and €10. Be aware that your prescription will only be valid for 28 days.
If you regularly use prescription medication, bring enough for your first weeks in Germany together with a doctor's note and prescription information in English if possible.
Opening times here are a little shorter, often closing at 6.30 in the evening, Saturdays only in the morning, never on Sundays. There will always be 'emergency pharmacies' open for nights, Sundays and public holidays. You'll find the list of who's open on the door or in the window of every pharmacy nearby.
Household essentials
You moved here without bringing your complete inventory with you? Here are a few tips on where to stock up on a budget:
- The blue and yellow Swedish furniture giant (yes, Karlsruhe has one). They have a student discount on some items as well as student rates on their restaurant food some days/times. Tram stop "Weinweg".
- KashKa (Karlstrasse 56): a big second hand charity shop with everything from clothes, bed-sets, tableware, etc.
- Déjà-Vu (Windeckstrasse 7): the same organisation as KashKa but this site is an enormous warehouse with all kinds of furniture.
- Oxfam (Waldstrasse 41): small charity shop in the middle of town and has clothes, books and random household items.
Water
Tap water meets strict German and EU standards and is regularly tested. It is perfectly drinkable without any treatment. There’s no need to buy bottled water, which is not only unnecessary but also environmentally questionable. If in doubt, let the water run for 15-20 seconds to flush the pipe.
Karlsruhe also features around 44 public drinking fountains, nearly as many as Berlin! These fountains are safe to use and maintained regularly. Please note, however, that decorative fountains are typically marked with signs like "Kein Trinkwasser" (not drinking water) or show a sign with a water cup with a diagonal red line going through, indicating that the water from this tap/spout is not of drinking quality and should not be used for consumption.
Windows
Why windows? Well, German windows have a certain way of opening in two directions - and that may surprise you if you’re not used to them. If you’re not careful, you could end up with a window swinging on just one lower hinge. There are plenty of fun videos online showing how they work, but the easiest way is to simply ask your landlord or janitor to give you a quick demo when you move in. It’s a great conversation starter!
And then there’s “lüften” - a very German habit. It means opening windows briefly to let out humid air and prevent mould (especially behind cupboards). It’s considered essential here, so take a moment to read up on this practice! It might even be mentioned in your rental contract.
Libraries
Library cards cost only €12.50 per year for students and give access to all participaring public libraries in Karlsruhe.
- The American Library in Karlsruhe offers plenty of books and media for learning German - and it’s a cool library in the old US barracks in the north of town.
- The Stadtbibliothek (town library) also has language resources, some even online.
- The Baden State Library is in the middle of Karlsruhe, too.
Of course, as a student you are entitled to access the main KIT library 24/7 for free. The other KIT/PH/HKA/DHBW libraries have opening hours. More info about that is on the KIT library web page.
Learning German
While many people in Germany speak English, this may not always be the case in everyday situations, especially outside international environments. In places such as local shops, bakeries, or service offices, staff may have limited English skills or prefer to communicate in German. So having a basic knowledge of German can be very helpful. Even simple words and phrases can make daily interactions easier and improve access to services.
All KIT students are entitled to one free language course per semester (at KIT's Studienkolleg). Demand for German courses is high, but last-minute cancellations happen - so being on the waiting list is smart. If German level A1.1 is full and A1.2 looks more likely to have spaces, use free apps or software to boost your knowledge. Use the libraries around Karlsruhe to your advantage (see below for a list of libraries around Karlsruhe).
Understanding German customs and habits
The IStHub and Studierendenwerk offer regular culture-themed meetings. Take a look at their web pages.
KIT's FORUM has several lectures and seminars in English and French on life in Germany/Europe, intercultural communication, and more. Find more on the Campus Plus page with your KIT credentials, or sign up as an external user: FORUM English and FORUM French
Respect for rules
Many Germans tend to follow rules even when nobody is watching. This can include waiting at red pedestrian lights, sorting rubbish correctly, observing quiet hours, or following administrative procedures precisely. Understanding this attitude can help avoid misunderstandings
Punctuality and appointments
Punctuality is an important part of German culture. If you have an appointment at a specific time you are expected to arrive exactly on time whether it is a meeting with a professor, a doctor’s visit, or maybe even a casual meeting with friends. Even being five minutes late can be seen as impolite or disrespectful.
In some countries, punctuality is more flexible. Arriving 5 to 15 minutes late is often accepted and not considered a problem. Because of this, some people may be used to a more relaxed attitude towards time. However, in Germany, it is important to respect schedules. If you cannot attend an appointment, you should inform the other person as early as possible. If you are running late, it is polite to notify them. Appointments are important. Many services work by appointment rather than walk-in. This applies to doctors, public offices, university services, and sometimes even banks. Cancel appointments if you cannot attend.
Formal and informal address
German distinguishes between formal ("Sie") and informal ("du") forms of address. At university, students often use "du" with fellow students but should initially use "Sie" with administrative staff, landlords, or older adults unless invited otherwise.
Privacy matters
Privacy is highly valued in Germany. People may seem reserved at first and might not share personal information quickly. Questions about salary, religion, political views, age, or relationships can sometimes be considered too personal, especially with people you have only recently met.
Direct communication
Germans are often perceived as direct, especially in professional and academic settings. Feedback is usually meant to be honest and constructive rather than personal. If someone points out a mistake or disagrees with you directly, this is normally not intended to be rude. Open and clear communication is often considered more helpful than indirect hints or avoiding criticism altogether.
Quiet hours "Ruhezeiten"
Noise awareness is an important aspect of German social life. Loud music, vacuuming, drilling, or other noisy activities may be discouraged during evenings, all day (!) Sunday, and public holidays. In some buildings or residential areas, additional quiet hours may apply around lunchtime. Many rental contracts specifically mention quiet hours.
Separating waste and recycling
Germany has an extensive recycling system. Students are often surprised that there are separate bins for paper, packaging, bio-waste, residual waste, bottles, etc. Learning the basics early can save confusion with neighbours or landlords. Each town may have its own regulations and fines can be hefty. So check with the local regulations. Karlsruhe city has slightly different regulations than Karlsruhe district. Ask your landlord, landlady, hall manager, or neighbours if you're unsure.
Cashless... but not always
Germany has become much more card-friendly, but some smaller shops, cafés, bakeries, or market stalls may still prefer cash or have minimum card-payment amounts. Carrying a small amount of cash is often useful. Debit cards ("EC-Karte"/Girocard) are often accepted more widely than some international credit cards.
Clubs and associations "Vereine"
Germany has a strong club culture. Sports clubs, music groups, volunteer organisations, and hobby clubs play an important role in social life. Joining a club can be one of the easiest ways to meet local people, practise your German, and make friends outside the university environment.
Paperwork and administration
Germany is becoming more digital, but many administrative processes still rely on paper forms, letters, and in-person appointments. Keep important documents, official letters, and certificates in a safe place.
If you receive an official letter, do not ignore it. German authorities often communicate important information by post and may expect a response within a specified deadline.
Travelling
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Trains
Deutsche Bahn (DB) operates most trains in Germany, and tickets can be booked online. Be aware that early-booking discounts are often tied to a specific train. Karlsruhe's main train station offers fast connections to almost all major cities, usually with none or just one stop depending on the time of day.
DB train schedules are updated live online - the DB-app is very handy. When booking, you can also see if a train is expected to be full. Reserving a seat can be useful, though it costs extra.
Other regional train services operate locally and are often integrated into the DB online schedules and booking system.
Trams & busses
You'll often see the abbreviation ÖPNV = "öffentlicher Personennahverkehr" which translates as "public transportation".
The Karlsruhe Transport Association KVV (Karlsruher Verkehrsverbund) manages local public transport, including trams and buses in Karlsruhe and the surrounding region. The network extends halfway to Heidelberg, south towards Freiburg, east to Heilbronn, and west to the French border and Rhineland-Palatinate. KVV offers frequent services, operating from around 5:00 a.m. to midnight. Here's a link to the network map for the trams and bus services to give you an idea of the coverage.
For students at the main campus, Campus South, the most relevant stops are Kronenplatz and Durlacher Tor. Both have underground (U) and overground platforms.
Tickets
Your choices as a KIT-student
| Name and Link | valid area | Notice period | (monthly) costs | Special features |
|---|---|---|---|---|
| Basic student ticket | KVV | - | - |
no longer available. |
| Studikarte (student card) | KVV | each semester | €252 per semester |
Valid: the whole KVV area. |
| Deutschlandticket | Germany | monthly | €63,00 |
Valid nationwide (!!) for all regular buses, subways, trams, and regional and commuter trains (2nd class). Timeline: |
| D-Ticket JugendBW | Germany | monthly | €45 |
Valid: see Deutschlandticket It is an annual subscription with a minimum contract period of 12 months. If you make use of the right to cancel monthly during this minimum term (as allowed under the general Deutschlandticket tariff rules), the regular Deutschlandticket price will apply retroactively for the entire usage period, and you will be billed for the difference. |
Ticket options and prices last updated: July 2026
Out and about
Treat yourself and get out and about while you are here and explore the area and Europe. Karlsruhe's at the north tip of the renowned Black Forest and within half an hour by tram you can be wandering up to small castles, waterfalls, lakes, and observation platforms overlooking the Rhine valley. Within an hour (by tram & bus) you could be on the highest point of the northern Black Forest (Hornisgrinde 1,164 m / 3,820 ft), in Heidelberg or enjoying French cuisine in Wissembourg.
By train you can be in
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Stuttgart and Frankfurt within an hour,
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Cologne in two hours,
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Munich, Nuremberg, Luxembourg and Zurich (Switzerland) in under three hours,
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Paris (France), Brussels (Belgium) and Hannover in around four hours,
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Berlin, Hamburg, Dresden, Salzburg (Austria), Amsterdam (Netherlands) and Lyon (France) in under six hours,
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Milan (Italy) and Marseille (France) in under seven hours,
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Vienna (Austria) and Prague (Czech Republic) in eight hours.
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Copenhagen (Denmark), Warsaw (Poland) and Barcelona (Spain) in twelve hours
For longer journeys, consider Europe's growing overnight train network. Instead of spending a day travelling, you can board a sleeper train in the evening and wake up in another city or country the next morning. Karlsruhe has excellent connections to major Nightjet hubs such as Mannheim, Frankfurt, Munich and Stuttgart. The EuroNight and Nightjets will take you to
- Austria: Vienna, Salzburg, Linz, Graz, Innsbruck
- Switzerland: Zurich, Basel (Karlsruhe already has a good connection down there)
- Germany: Hamburg, Berlin, Cologne,..
- Italy: Florence, Rome, Venice, Bologna
- Belgium: Brussels
- Netherlands: Amsterdam, Utrecht
- Croatia: Zagreb, Split
The journey changes you; it should change you. It leaves marks on your memory, on your consciousness, on your heart, and on your body. You take something with you. Hopefully, you leave something good behind.
– Anthony Bourdain
What I found appealing in life abroad was the inevitable sense of helplessness it would inspire. Equally exciting would be the work involved in overcoming that helplessness. There would be a goal involved, and I liked having goals.
– David Sedaris
Kay Dittner, M.A.
International Academic Coordinator
International Academic Coordinator
+49 721 608-44804
kay dittner ∂does-not-exist.kit edu
www.bgu.kit.edu/index.php
312
10.81 Campus Süd